VEHICLE MANAGEMENT SYSTEM
The Vehicle Management System (VMS) is a solid platform for small or big companies with a fleet of vehicles. It provides a centralised calendar from which all events relating to the vehicle can be managed through a colour coded alert system.
Through Ubicomp vehicle management system custom made dashboard, authorised users can manage vehicle maintenance schedules and logs, manage vehicle expenses such as insurance, parts, tax, MOT, etc. The system, provides at finger tips, an indexed system of storing all the records – statutory and non statutory. Thus the company has back-up of all documents which are scanned into the system. The system also logs all events relating to individual vehicles making it easy to meet industry and statutory expectations.
Why order Ubicomp Vehicle Management System (VMS)?
Our vehicle management system is not just one of those fleet management software, Ubicomp vehicle management system (VMS) is built with both small and large fleet in mind.
Ubicomp vehicle management system provides a platform that includes a full maintenance schedule to meet operator licensing rules and covering everything from day-to-day checks through to planned checks.
Ubicomp vehicle management system is built to provide an effective maintenance system which includes all the necessary features as laid out by Driver and Vehicle Standards Agency (DVSA) and other relevant enforcement authorities.
Ubicomp vehicle management system provides ease of access to all relevant data in one place, including:
- safety inspections
- unplanned maintenance
- inspection reports
Ubicomp vehicle management system provides an effective platform for linkage to related data – such as technical information. This means that such data can be obtained quickly, as well as giving you the ability to create maintenance schedules which are both planned and retrospective.
Ubicomp vehicle management system can be linked to those run by maintenance providers, giving shared data on:
- maintenance history
- scheduled repairs
With Ubicomp vehicle management system, you don’t need to manually initiate processes. These are automated to help organise and manage an efficient and well-planned system.
What Ubicomp vehicle management system will do?
As a fleet manager, you won’t like the disruption that can be caused because a vehicle is not roadworthy. With Ubicomp vehicle management system, you rest assured that the condition of the vehicles are to expectation and that you are running a safe and efficient fleet. Ubicomp vehicle management system provides these functionalities: –
- the availability of hard copies of records to be produced on request
- tamper proof (eg records can’t be changed at a later date) records
- clarity on what’s been checked and by whom
- a clear end-to-end audit trail
How secure is Ubicomp vehicle management system?
Your security is paramount to a safe and efficient fleet management. Ubicomp vehicle management system is designed and built to ensure system security. This is achieved by: –
- the use of digital authentication to confirm or certify a user identity
- date and time stamping
- an audit trail on both the part of the maintenance provider and the operator
This is quite vital in the scenario of an enforcement action for non-compliance. Ubicomp vehicle management system guarantees the reliability of the data.
Managing Ubicomp vehicle management system
As advised by DVSA, regular administration and backup of electronic data should be undertaken. Though it is the responsibility of the operator to make sure the safekeeping of such data, Ubicomp vehicle management system makes it a lot easier to manage and back up such data.
Not only does Ubicomp vehicle management system provide a secure management platform, it also provides easy access to the data – for management and enforcement purposes.
Does Ubicomp vehicle management system support daily walk around check?
Yes, Ubicomp vehicle management system does support daily walkaround checks in two ways.
- Forms that are completed by hand are then scanned and saved digitally.
- using a handheld device like tablets or smartphones which can be given to the driver or allocated to the vehicle and the results stored digitally. Just note that this method is provided via an app that is sold separately.
Ubicomp vehicle management system supports recording defects at roadside
As explained above, Ubicomp vehicle management system provides the functionality to record defects which happen whilst a vehicle is in use. The drivers who have measured access to Ubicomp vehicle management system, have the ability to ‘add’ a record for that day including information about the action taken.
Ubicomp vehicle management system helps to create a safety inspection programme
Planning safety inspections
Ubicomp vehicle management system provides the functionality of planning safety inspections in advance. Vehicles that are subject to a statutory annual test can plan their year’s programme – such as cleaning and major servicing – to avoid duplication of work associated with the test.
- Ubicomp vehicle management system provides an amazing calendar that makes a year-round planning a pleasure and not a chore. These records are provided in real time and include an audit process that shows date and time stamping.
</6>Ubicomp vehicle management system supports regular safety inspections
Ubicomp vehicle management system provides the functionality for collecting and storage of safety inspection information using an electronic device. The records show a clear audit trail from inspection to sign-off after repair and includes a declaration that the vehicle is fit for service or not as per DVSA requirement.
Ubicomp vehicle management system helps in the storage of safety inspection report forms
Ubicomp vehicle management system helps in the storage of records of the safety inspection digitally. These safety inspection records stored digitally are:
- can be produced in hard-copy information for use at public inquiries held by Traffic Commissioners